Regulamin konkursu EUSE

EUSE 2025
Chapter I. Purpose of the Competition
The purpose of the European Sustainability Excellence Award is to promote actions related to achieving the Sustainable Development Goals (SDGs).

Chapter II. Organizer

1. The organizer is the organizer of the Polish Climate Congress, City Sp. z o.o., hereinafter referred to as the "Organizer."

2. The competition is organized by City Sp. z o.o., hereinafter referred to as the "Executor."

Chapter III. Participants of the Competition
The competition is open to Polish and foreign companies registered in Poland, as well as economic entities and individuals from Poland and EU countries. Foreign entities from other countries whose innovative products may be of interest to the Polish economy may also participate. Scientific institutions and public entities can also be participants in the competition.

Chapter IV. Prizes in the Competition

1. The winners of the competition will receive:
   a) a trophy;
   b) a diploma;
   c) the right to use the "European Sustainability Excellence" logo in correspondence and promotion – the logo in electronic form to be used in the company's promotional materials (e.g., on letterhead, documents, marketing materials, advertisements, etc.). The logo will be provided under a licensing agreement for a specified period until the next edition of the competition.

Chapter V. Competition Criteria

1. Submitted projects will be evaluated based on scalability and innovation of solutions at the industry, country, or global scale, and their environmental impact.

2. Depending on the number of submissions, the Organizer reserves the right to award prizes in specific categories or regardless of categories.

Chapter VI. Competition Categories
Applications submitted for the European Sustainability Excellence Competition may be considered in the following categories:

• Society

• Economy

• Environment

Chapter VII. Conditions for Participation

1. The competition may include solutions aimed at achieving a specific goal.

2. To be considered, a project must be submitted on the official application form within the designated deadline.

3. Any number of projects from a single entity can be submitted to the competition.

Chapter VIII. Required Documents
Applications should be submitted using the application form on the website www.polskikongresklimatyczny.pl/euse
Along with the completed application, a presentation of the submitted project should be included, along with any additional materials that may assist in the evaluation. The presentation can be in the form of a description, video, brochure, photos, or other materials, in pdf, ppt, or doc file formats.

Chapter IX. Registration Fee and Gala Participation Fee
Participation in the competition and submission is free of charge.

• The fee for participation in the Gala is PLN 900 net for individuals indicated by the competition winner.

• The fee for participants representing entities not taking part in the competition is PLN 1500.
  The participation fee must be paid for each attendee; otherwise, the submitted person will be removed from the guest list.

Chapter X. Deadline and Place for Submitting Competition Projects
The final deadline for submitting applications for the competition through the electronic form is February 10, 2025.
The deadline for submitting additional formalities and photos is February 14, 2025.
The date of submission is considered the registered date of receipt of the complete project documentation. Applications submitted after the deadline or without timely payment will not be considered.
The award ceremony, where the competition results will be announced, will take place on March 25, 2025, in Warsaw, with the exact location to be provided in advance. The organizer reserves the right to change the Gala date if the Congress date changes. Detailed information will be available from the organizers and on the website www.polskikongresklimatyczny.pl

Chapter XI. Jury of the Competition
The Jury consists of:

1. The Sustainable Development Center of the University of Gdańsk, represented by Director Dr. Hab. Sylwia Mrozowska, Prof. UG

2. The Institute for Sustainable Development and Environment, represented by President Agnieszka Oleksyn-Wajda

The Chairman of the Jury is Senator Adam Szejnfeld.

1. The Jury decides on the award and distinction after consulting experts.

2. The Jury consists of the Chairman, Members, and the Secretary.

3. The Jury is led by the Chairman of the Competition Jury.

4. The Chairman appoints the Secretary of the Jury.

5. Jury meetings are convened by the Chairman.

6. The selection of winners is made during the meetings or by voting using electronic means:

   • Decisions are made by a simple majority of votes.

   • In the event of a tie, the Chairman's vote decides.

7. The Jury determines the number of distinctions for each edition of the competition.

8. The Jury can decide not to award prizes or distinctions.

9. The Chairman, Members, and Secretary are obligated to maintain confidentiality regarding the Jury's work.

Chapter XII. Experts
To evaluate the projects submitted to the competition, the Chairman of the Jury appoints:

• specialists to conduct preliminary evaluations, checking applications for formal compliance,

• experts to evaluate the main assessment of projects that have passed the formal check.

The data of specialists, experts, and assessors are confidential, and they are obliged to maintain impartiality and confidentiality.
Experts may participate in Jury meetings by invitation of the Chairman and are entitled to vote.

Chapter XIII. Evaluation of Competition Projects

1. The evaluation of submitted projects includes a preliminary formal evaluation, a substantive evaluation by experts, and a final evaluation by the Jury.

2. All projects submitted through the online form will undergo a preliminary formal evaluation.

3. Only applications that meet the formal requirements of the competition will undergo the main evaluation.

4. Each project in the substantive evaluation is analyzed by a team of experts.

5. The finalists of the competition are selected by the Jury.

Chapter XIV. Announcement of Competition Results

1. The results of the competition will be communicated electronically one week before the Gala.

2. The awards will be presented during the Energy Transformation Leaders Gala on March 25, 2025, in Warsaw.

3. Participants will be informed about the date and place of the Gala by email, and the relevant information will be available on the website www.polskikongresklimatyczny.pl

4. The list of winners will be made public after the results are announced on the website www.polskikongresklimatyczny.pl

Chapter XV. Final Provisions

1. Fees for Gala participation

2. Information contained in the documentation of awarded and distinguished projects may be used for promotional purposes related to the competition.

3. After the competition, the Organizer will have the right to use the contact details of all competition participants for correspondence and promotional purposes.

4. The Organizer will not use or disclose information about projects that were not awarded or distinguished without the participant's consent.

5. Participation in the competition is equivalent to accepting the terms of this Regulation.